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IAESTE UH Organizational Structure

Local Committee President: Sharon Wells
The President, responsible for the day-to-day running of the committee, must know what goes on in a committee and take initiative. However, the President should NOT do all of the work alone. It is the President’s role to delegate responsibility to get the job done!
Criteria: organized, dependable, responsible, motivated, has demonstrated leadership skills, and willing to dedicate at least 10 hours per week to IAESTE matters.

Responsibilities include:

• Coordinate the other officer functions. Make sure that all members uphold their responsibilities.

• Work with other officers to establish annual goals for the LC during the goal setting portion of the Fall Regional Conference and regularly measure progress towards reaching LC goals (job-raising, membership, fundraising, activities, National Conference attendance).

• Set the agenda at meetings and ensure that attendance is taken at meetings.

• Represent and advertise the Local Committee to the university, companies, other organizations and students.

• Serve as the LC’s main link to the NC by maintaining contact with the appropriate IAESTE National Committee contact. Complete President's Reports and internship application priority list to the NC.

• Most importantly, the President must locate and motivate members to work towards IAESTE’s mission!

Vice President of Inbound: Kherlen Batbayar
Vice President of Inbound assumes two distinct roles, Job Raising Coordinator (JRC) and Reception Coordinator (RC), defined by the National Committee in one. The JRC is responsible for the job-raising activity of the LC and overall relations with potential host employers. The Reception Coordinator is in charge of setting up and coordinating the reception program for incoming IAESTE interns. An LC cannot exist if no one is available for reception services! Much like the President, the VP of Inbound should NOT do all of the work alone. Again, delegate responsibility to get the job done! Criteria: responsible, detail oriented, knowledgeable of the IAESTE program (from United States employer perspective), strong public speaking skills, professional, friendly, enjoys meeting new people (especially from foreign cultures) and willing to volunteer at least 10 hours per week.
Responsibilities:

• Lead the Inbound Committee officers and members. Oversee and coordinate the establishment of annual job-raising goals and ensure the goals are being met.

• Be familiar with IAESTE’s job-raising procedures and be able to answer all questions from employers (or get answers from the NC).

• Ensure proper and accurate distribution of the job raising information to the committee members, current and future employers.
• Maintain proactive communication throughout the year with employers and incoming intern to reassure them that reception, housing, and social activities are being arranged.

• Work closely with the National Committee to create and execute job-raising and reception strategy. Submit a written job-raising report and Reception report to the National Committee.

• Make sure the interns are met at the airport upon arrival or make sure the interns have explicit directions on how to get to their lodging. A large calendar with interns’ arrival dates should be displayed in the office and individual students should be assigned to each incoming intern (airport pick-up, taking intern to first day of work).

• Ensure that all interns contact the National Office NO LATER than 10 days after arrival.

• Coordinate airport pickup, lodging, weekend activities, setting up bank accounts, obtaining Social Security cards, and other necessary activities.

Inbound Committee Officers

• Through collaboration with the VP of Inbound, each Inbound Committee Officers are responsible for representing and lead sub-committee members in four sub-committees; Engineering, NSM, Architecture and Industry.

Vice President of Outbound: Victor Leung
Primary function of VP of Outbound is to promote and increase opportunity for UH students to be involved in international experienced. Responsibilities include:

• Promoting IAESTE Internship placement program and other international programs to raise awareness in student community.
• Collaborate with difference UH internal and external departments and programs to create fund to support international experience of UH students.
• Set up social/cultural activities for incoming interns so that UH members can interact with IAESTE intern and vice-versa.

Outbound Committee Officers

• Through collaboration with the VP of Outbound, each Outbound Committee Officers are responsible for representing and lead sub-committee members in five committees; Freshman, Sophomore, Junior, Senior and Graduate.

Vice President of Operations: Sean Hensarling
Primary function of VP of Operations is to organize operations organization to support other IAESTE functions. This include maintaining website, marketing, and keeping up with accounting and other requirements.

• Maintain the main LC e-mail list and Web site. Support from the NC will be given to assist with the Web site such as help with graphics, design, and forms.

Operations Committee Officers

• Through collaboration with the VP of Operations, each Operations Committee Officers are responsible for representing and lead sub-committee members in following areas; Marketing, Accounting/Finance, and IT.

Faculty Advisor: Dr. Randolph Thummel

General functions of the faculty/staff advisor
Faculty advisors can be a tremendous resource for members and officers by providing:

Continuity - Faculty/staff advisors often serve for multiple years and can provide information on past activities and issues. The student population changes each year, but a consistent advisor ensures the continued success the Local Committee.
Counseling - Advisors are a great sounding board for the LC, especially the officers, and can provide helpful recommendations on how to proceed with activities. They can point out new perspectives or directions to the group and assist members in the development of insight into their problems,
Coaching - Advisors help provide insight on how to achieve goals. They help to set realistic goals, and then make sure that members have the tools necessary to succeed.
Interpretation of Policies - Advisors can break down complex university policies and help navigate bureaucracy and red tape on and off campus. This can be a tremendous timesaver for LCs.
A link between the LC and university support and programs - IAESTE Faculty/Staff Advisors are links to the university administrative system. They know how to navigate the red tape and how the university system works. This insight can be invaluable in your Local Committee events and activities planning.
A voice to promote IAESTE and the LC in the university community – Advisors serve as liaisons to university or department administration. They help to create a better understanding of IAESTE activity on campus and provide the LC with access to key administrators, often adding legitimacy to the students’ requests.